Important Documentation for the Terminal

ISGOTT Ship / Shore Safety Checklist: A prudent Chief Officer would have this document printed out and ready for the Loading Master.

Documentation for the Terminal (Loading Master)

Entering generic data such as location of Fire Plans etc. will save time. Ensure that all deck officers fully understand terms A (Agreement), P (Permission) and R (Repetitive) of the ISGOTT SSSCL.

Key (Pre-Transfer) Meeting: One of the vital documents that comes in handy in the event of incidents, disputes or demurrage claims. Ensure that key data such as Maximum Loading Rate, Sequence of Loading, Shore / Ship Stop, Maximum Topping Off Rate, Maximum Starting Rate, Maximum M’fold Pressure, Line Displacement requirements etc.

Declaration of Security: This document is only required to be completed, if the Port of Call is a non-ISPS compliant port or if the Vessel or Port are at different Security Levels or if requested by the PFSO / CSO / Flag State

Ballast Report / Ballast Exchange Form: It is the Master’s responsibility to ensure that the vessel has exchanged ballast as per local rules and regulations.

Usually, the agent provides information whether exchange is required. Generally, the sea areas where ballast exchange is required are found in the Ballast Exchange Plan (e.g. Red Sea, Persian Gulf, US Waters, North Sea, Black Sea, etc.).

Some of the port officials in the Black Sea area are especially particular about this document and scrutinize the form minutely.